Promotion of Access to Information Act (Act 2 of 2000) ("the Act")
PEP is a Division of Pepkor Retail Ltd, a wholly owned subsidiary of Pepkor Holdings Ltd and a member of the Pepkor Group, and a subscriber to the Manual set out hereunder
PEPKOR HOLDINGS LIMITED REGISTRATION NUMBER 2003/020009/06
("Pepkor" or "the Company") and its subsidiaries ("the Pepkor Group")
1 AUGUST 2005
Manual:Version 1
  1. The Human Rights Commission is responsible for compiling a guide that provides details on how to use the Act.Please direct any further queries in this regard to: The South African Human Rights Commission.In terms of Section 51(1) of the Act, all heads of private bodies are required to compile a manual that provides information regarding the subjects and categories of records held by such private bodies.This manual is intended to fulfill this requirement.
  2. Pepkor is a South African based investment holding company managing retail interests in Africa, Australia and Poland.It is focused on a cash retail value market and, through its operating subsidiaries, all strongly positioned in their individual niche markets, it satisfies consumers' basic needs for clothing at affordable prices.Appendix A provides a complete list of South African companies forming part of the Pepkor Group structure.The scope of this manual is limited to operational companies marked "active" as per Appendix A.All other companies are either holding companies or dormant.
  3. The company supports the supply and availability of information as contemplated in the Act.
  4. The Secretary of the company is duly authorized to ensure that the requirements of the Act are administered in a fair, objective and unbiased manner.Accordingly, all requests for access to records should be addressed to:The Information Officer: The Secretary
    Postal address: P O Box 6100, Parow East, 7501
    Physical address: 36 Stellenberg Road, Parow Industria, 7490
    Phone number: 021 933 5137
    Fax number: 021 933 5075
    e-mail address: pepkor@pepkor.co.za
  5. The records can be found in various forms including electronic and paper.In terms of the Act access must be granted irrespective of form or medium.
  6. The table below provides an indication of subjects of information that the company holds and corresponding categories:
    Subject Category Publicly available/not
    Finance
    • Share records(registers,transfers,disclosure etc.)
    • Accounting records and asset registers
    • Statements of Accounts
    • General Correspondence
    • Yes
    • No
    • Yes
    • No
    Sales and marketing
    • Product Information (e.g.pricing)
    • Sales statistics
    • Product Brochures
    • Marketing Information
    • General Correspondence
    • Yes
    • No
    • Yes
    • No
    • No
    Human resources
    • Employee records
    • Personnel guidelines,policies and procedures
    • Training courses
    • Information
    • General Correspondence
    • No
    • No
    • No
    • No
    • No
    Information technology
    • IT Policies and Procedures
    • Network diagrams
    • User Manuals
    • General Correspondence
    • System configuration information
    • Source Code
    • No
    • No
    • No
    • No
    • No
    • No
    Logistics
    • Stock
    • Location of warehouses
    • Details of service providers
    • General correspondence
    • No
    • Yes
    • No
    • No
    Support centre
    • Administration (Minute books)
    • Contracts
    • Leases
    • General correspondence
    • Intellectual Property
    • Litigation
    • No
    • No
    • No
    • No
    • No
    • No
  7. Certain records can be accessed without the submission of a formal request.These records, where applicable, generally include the following categories: Web site, annual reports, interim reports, records lodged with the Registrar of Companies, the JSE Securities Exchange SA ("JSE") and other regulatory bodies, newspaper announcements and circulars to shareholders.These records, where applicable, can be accessed on the company's web site, referring to newspapers or by approaching the holder of such information (i.e.the secretary and/or the transfer secretaries of the company, the Registrar of Companies and/or the JSE), in each case complying with the requirements laid down for this purpose.



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